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Defence Business Services - Civilian HR provides a full range of civilian human resources and pay services to Defence, its civilian staff and their managers.
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All Roles
Employee
Line Manager
Deciding Officer
Hearing Officer
Countersigning Officer
All Group
Defence Fire and Rescue Service DFRS
Medical Grades
Ministry of Defence Police MDP
Teachers
Conduct and Behaviour
Appeal Boards and Tribunals
Understand appeals to the Civil Service appeal board
Understand appeals to employment tribunals
Concerns and Whistleblowing
Make a qualifying disclosure under the PIDA 1998 (Whistleblowing)
Report matters of conscience and concerns at work
Criminal Convictions and Police Cautions
Handling Arrests, Charges, Police Cautions and Criminal Convictions
Grievances and Complaints
Informal Grievance Process
Formal Grievance Process
Modified Grievance Process
Grievance Appeal Process - More Senior Line Manager
Grievance Appeal Process - Independent Grievance Appeal Panel
Harassment and Bullying
Understand and follow the MOD's harassment complaints procedure
Major Discipline
Understand and Investigate an Alleged Major Disciplinary Offence
Conduct Major Disciplinary Hearing
Appeal against Decision following Major Disciplinary Hearing
Reporting and Handling Suspected Financial Irregularity, including Fraud, Theft, Bribery or Corruption
Mediation
Resolve workplace disputes using Mediation
Minor Discipline
Minor Disciplinary Offences
Minor Disciplinary Offences - Appeal
Outside Appointments and Activities
Know what interests affect your employment in MOD
Understand the rules on outside appointments and activities
Know about standing for election to parliament
Understand the rules on political activities
Security Clearance Renewals
Security Clearance Renewals
Standards of Conduct and Behaviour
Understand the rules of personal conduct you must follow in MOD
Know when and how you may use official information in outside activities
Respond to offers of gifts, rewards and hospitality
Unauthorised Absence
Reporting and managing unauthorised absence
Diversity and Employee Relations
Age Policy
Find out about policy on age
Disability Policy
Find out about policy on disability
Reasonable Adjustments
Employee Relations
Understand and Operate the MOD Whitley System
Understand and Operate the Consultation Process
Understand and Operate the Facilities Arrangements
Understand and Operate the Industrial Action Process
Equality and Diversity
Find out about MOD's overarching equality and diversity policy
Find out about the policy for fair employment in Northern Ireland
Find out about work life balance
Gender Policy
Find out about policy on gender
Find out about policy on gender reassignment
Race Policy
Find out about policy on race
Religion and Belief Policy
Find out about policy on religion or belief
Sexual Orientation Policy
Find out about policy on sexual orientation
Health, Wellbeing and Sickness
Assistance from Charitable Organisations
Obtain help & advice from the CSBF
Employee Wellbeing Service
Employee Wellbeing Service (EWS)
Occupational Health Advice
Obtain Occupational Health Advice in support of MOD HR policies and individual cases
Obtain Occupational Health Advice for statutory and other workplace requirements
Promoting Health and Wellbeing
Avoid insomnia and fatigue
Lead a healthier lifestyle
Stay healthy at work
Understand and manage stress
Reporting and Managing Sick
Report and certify sickness absence
Return to work from sickness absence
Consider discounting sickness absence
Manage long term sickness absence
Ill Health Retirement (IHR)
Ill Health Retirement - Appeal
Ill Health Retirement - Complaints
Restoring Efficiency - Attendance
Restoring Efficiency - Attendance
Restoring Efficiency - Attendance - Appeal
Restoring Efficiency - Attendance - Staff in 1st Year
Restoring Efficiency - Attendance - Appeal Staff in 1st Year
Restoring Efficiency - Attendance - Appeal against a First or Second Warning
Sports and Recreation
Find out about the Defence Sports and Recreation Association (DSRA)
Join the Defence Sports and Recreation Association (DSRA)
Find out about the Defence Sports and Recreation Association (DSRA) activities and competitions
Find Competition entry forms and results
Join MOTTO (MOD Lottery)
Find MOTTO (MOD Lottery) results
Apply for a MOTTO (MOD Lottery) grant
Apply for Special Paid Leave to attend a DSRA event
Work Related Compensation Schemes
Civil Service Injury Benefit Scheme (CSIBS)
Civil Service Injury Benefit Scheme (CSIBS) - Appeal Route One
Civil Service Injury Benefit Scheme (CSIBS) Appeal Route Two
CSIBS - Complaints against the standard of service provided by the Scheme Medical Adviser
Personal Injury Compensation (PIC)
Criminal Injury Compensation Scheme (Overseas)
Respond to common law compensation claims / solicitors requests for information.
Work Related Injury and Accidents
Report an accident or injury within other Establishments.
Report an accident or injury in Defence Equipment and Support (DE&S)
Report an accident or injury in the Army Sector.
Report an accident or injury in the Naval Service.
Report an accident or injury in a Trading Fund Agency.
Report an accident or injury in the Royal Air Force.
Report an accident or injury in the Permanent Joint Operational Bases (PJOB’s)
Learning and Development
Competence Frameworks and Professional Skills for Government
Core Competences
Functional Competences
Professional Skills for Government initiative
Development Opportunities
Volunteering
Outward Loans, Secondments and Interchange
Advanced Command Staff Course
Senior Officer Course (NATO Defence College Rome)
Band B Development Scheme
MIDIT Scheme
Fast Stream Scheme
Corporate Accountancy Training Scheme (CATS)
Continuing Professional Development (CPD) for Accountants
Aspire
Find and use a mentor
Apprenticeships and how to manage them
Defence Commercial Graduate Programme
Mentoring for specialist development schemes
Project Management Development Programme (PMDP)
Managing Your Career
Use the development review to plan your ongoing development
Undertake a KSF Development Review for NHS analogue grades
Opportunities across the MOD
Use the Career Consultancy Service
Line Manager's Training Highway
Skills Profiles and Accomplishments
Create, Clone or Amend Post Skills Profiles
Create and Maintain a Personal Skills Profile
Record Accomplishments
Job Families and Job Codes
Create a KSF Post Outline for NHS analogue grades
Skills Champions and Heads of Profession
Training
Mandatory training
Arrange, record and evaluate training and development activities
Leaving the Department & Pensions
Business Appointments
Understand Business Appointment Rules - SCS to 1 Star and Below
Understand Business Appointment Rules - SCS2 to 2 Star
Understand Business Appointment Rules - SCS3 or 4 to 3 or 4 Star
Casual and Fixed Term Appointments
End a casual or fixed-term appointment
Death in Service
Calculate annual leave entitlement for a Death in Service
Prepare a letter of condolence
Report a Death in Service
Understand the Death in Service process
Employment References
Get a certificate of service
Get an employment reference
Continue a subscription after leaving the department
Leaving the Department early
2012-14 MOD Voluntary Early Release Scheme
2011 MOD Voluntary Early Release Scheme
Understand and apply for Actuarially Reduced Retirement
Understand and apply for Individual Voluntary Early Retirement
Prepare for a pre-redundancy exercise
Understand Individual Voluntary Early Release from the Redeployment Pool
Prepare for compulsory redundancy
Appeal internally against selection for compulsory redundancy
Apply for MOD Outplacement Service
Understand dismissal
Pension Details and Choices
Understand Pensions
Make a pension choice
Manage your pension benefits
Raise queries relating to your pension and the internal dispute process
Transfer Benefits
Boost your pension
Permanent Transfers Out
Understand the rules for a permanent transfer to a Trading Fund
Understand the rules for a permanent transfer to Other Government Departments
Resignation
Resignation
Resignation with Pension
Retirement
Retirement
Extension of service - appeal
Partial retirement
Staff Transfers - TUPE Out
Concept Phase - Part 1
Concept Phase - Part 2
Concept Phase - Part 3
Assessment Phase - Part 1
Assessment Phase - Part 2
Assessment Phase - Part 3
Assessment Phase - Part 4
Assessment Phase - Part 5
Assessment Phase - Part 6
Contract Award and Transition Phase
Post Transfer Activities
Valedictory
Prepare a valedictory letter
Life Events
Changes in Personal Circumstances
Adopting a Child
Attendance at Court
Being a Carer
Bereavement
Debt or Financial Difficulties
Divorce and Civil Partnership Dissolution
Domestic Abuse
Gender Reassignment
Having a Baby
Married or Getting Married (including Civil Partnerships)
Moving in with or separating from a partner
Substance Misuse and Addiction
View and update contact details
View and update your personal and diversity details
Review and change consent to your details being passed to the Trade Unions
View and update your Career Anchor
Managing and Accessing your Personal Information
Obtain personal information about yourself
Make a subject access request under the Data Protection Act
Request access to information under the Freedom of Information Act
Obtain personal information about your team
Authorise disclosure of your personal information to a third party
Management Information
Accessing Management Information
Access Civilian HR Management Information
MOD Civilian CIS
Access civilian employee information required in the event of an incident or emergency
Moving Jobs
Apply for or Seek Job Opportunities
Register Availability and Apply for Posts
Changing Location - Overseas
Understand essential considerations
Establish your transfer terms
Establish your entitlements when moving overseas on temporary terms
Establish your entitlements when moving overseas on permanent terms
Establish your entitlements when leaving the overseas area after a temporary posting
Establish your entitlements when leaving the overseas area after a permanent posting
Understand your entitlements when being posted on Operational Deployment
Changing Location - UK
Establish which package applies to your transfer
Register for and claim temporary posting expenses
Register for and claim excess fares allowance
Register for and claim assistance with move of home
Register for and claim entitlements on returning to the UK
Register for and claim assistance on first appointment
Redeployment Pool
Understand the Limited Mobility Waiver Scheme
Understand the Re-Deployment Pool
Register your Redeployment Preferences
Support to Operations
Establish, Maintain or Disestablish a Role and/or Post
Recruit into an S2O Pool
Consider and Apply for an S2O Post
Pre-Deployment Activities
Deployment and Return
Visits to Operational Theatre
Managing Risk for Deployed Civil Servants
Support to Operations (Main Effort) UK
Raise Request for a Short Term Augmentation Post
Apply to Join the Main Effort High Readiness Pool
Apply for Specific Main Effort Augmentation Post
Take up Augmentation
Manage Augmentation
Pay, Expenses and Allowances
Advances of Salary
Claim overseas advances
Claim a mid monthly advance
Claim season ticket advances
Claim holiday advances
Claim an advance of salary for home purchase on transfer
Apply for advances of cash/cheque encashment on board
Charitable Giving
Find out about other charities, organisations and veterans agencies
Support MODCARE
Support charities through the Charities Payroll Giving scheme
Nominate a charity for a MODCARE grant
Support the CSBF
Employment Related Benefits
Find out about employment related benefits
Miscellaneous Personal Payments
Understand essential considerations
Occasional and Temporary Allowances
Approve/Authorise occasional and temporary allowances
Claim occasional and temporary allowances
Overtime and Additional Hours Payments
Approve/Authorise overtime and other payments
Claim overtime and other additional hours payments
Pay Details and Enquiries
Raise general queries/questions relating to your pay
Authorise deductions from salary
Request release of payroll information
Update your method of payment
Access the online pay statement
Access and view employee claims
Automated Submission of Time & Absence Reports (ASTAR) & AstarArchive
Permanent Allowances
Confirm entitlement to a permanent allowance
Create, amend, close a permanent allowance
Salary Sacrifice
Join the salary sacrifice for childcare vouchers scheme
Travel and Subsistence
Understand Essential Considerations
Prepare for your Visit
Understand your Travel Options
Establish your entitlement to subsistence
Claim Detached Duty Expenses
Understand other Travel and Subsistence Arrangements
Claim for travelling time
Performance and Recognition
Appraise Performance
Performance Appraisal Process - 2012/2013
Performance Appraisal Process - 2011/2012
GEMS
Use GEMS (Staff Suggestion Scheme)
Respond to staff suggestions
Honours and Awards
Nominate MOD Civilian staff for an Honour
Apply for a Campaign/Operational Medal
Nominate someone for the Long Service and Good Conduct Medal
Nominate someone for a Gallantry Award
Find out about the Imperial Service Medal
Performance - Restoring Efficiency
Restoring Efficiency - Work Performance
Restoring Efficiency - Work Performance - Appeal
Restoring Efficiency - Work Performance - Staff in 1st Year
Restoring Efficiency - Work Performance - Staff in 1st Year - Appeal
Restoring Efficiency - Work Performance - Appeal against a First or Second Warning
Restoring Efficiency - Work Performance on Grounds of Capability or Qualification
Restoring Efficiency - Work Performance on Grounds of Capability or Qualification - Appeal
Public Occasions
Find out about applying to attend a Royal Garden Party or ad hoc ceremonial events
Special Bonuses
Use Business Unit Commendations
Use the Special Bonus Scheme
Use the Minor Award Scheme
Promotion, Progression and Advancement
Promotion to Band B
Find out about the B2 / Grade 7 Promotion Review Assessment Centre and how to apply
Make use of the Band B2 / Grade 7 Assessment Centre feedback report
Obtain copies of your exercise scripts and Assessor marking/observation sheets
Find a job if you're successful
Promotion to SCS
Find out about promotion to the SCS
Find out if you are ready for the SCS
Obtain past SCS Assessment Centre Exercise Papers
Promotion, Progression and Advancement between Grades E2 - C1
Find out about Promotion, Progression and Advancement between Grades E2 - C1
Temporary Promotion
Find out about temporary promotion
Recruiting Staff
Advertise and Fill a Vacant Post
Fill Post using MOD Surplus Staff or Priority Movers
Advertise Post for MOD Surplus Staff or Priority Movers - Stage 0
Advertise Post for MOD Surplus Staff, Priority Movers or Staff Seeking a Level Transfer - Stage 1
Advertise Post for Civil Service Surplus Staff - Stage 2
Advertise Post for all Civil Service Staff - Stage 3
Advertise Post Externally - Phase 4
Bulk Moves
Plan a Bulk Move
Initiate a Bulk Move
Convey Key Information to Employees
Capture Staff Preferences and Intentions
Ensure a Viable Organisation at the new Location
Complete the Bulk Move Service
Casual Appointments
Choose the right casual appointment route
Find out what to expect at the end of your casual / fixed term contract
Recruit Casual Staff through Fair and Open Competition
Recruit Casual Staff without Fair and Open Competition
Managing Posts and Post Holders
View and update post and post holder details for your team
View your post details
Grading and Job Evaluation
Non-Standard Moves
Understand when intervention action may be appropriate
Initiate a request for intervention action
Understand inward interchange
Understand compassionate transfer
Understand post rotation
Understand supported moves
Recruiting Temporary Staff
Choose the right external assistance route
Obtain a manpower substitute
Engage Fee Earners
Engage a Short Notice Appointee
Engage Management Assistance and Support
Engage Consultants
Select and appoint a Non-Executive Director (NED)
Select and recruit members to Non Departmental Public Bodies
Staff Transfers - TUPE In
Project Commencement - Part 1
Project Commencement - Part 2
Project Commencement - Part 3
Manage the Transfer - Part 1
Manage the Transfer - Part 2
Manage the Transfer - Part 3
Manage the Transfer - Part 4
Manage the Transfer - Part 5
Post Transfer Activities - Part 1
Post Transfer Activities - Part 2
Managing the Transferred Workforce in the Longer Term
Starting and Your First Year
Get a new joiner started
Manage the First Year of Service
Work Requirements
Understand MOD grades and professions
Choose the right way to resource work that needs to be done
Evaluate and review job weighting
Working Patterns and Leave
Childcare
Find out about childcare
Holiday Entitlement
Understand, Apply for and Record Annual Leave
Public, Bank and Privilege Holidays
Keeping in Touch
Keep in touch
Managing Patterns of Work
Find out about working patterns
Find out about the Statutory Right to request flexible working
Find out about homeworking
Find out about the Working Time Regulations
Find out about Extended special unpaid leave
Special Leave - Maternity and Family
Apply for, approve, record and return from Maternity Leave
Apply for, approve, record and return from Paternity Leave
Apply for, approve, record and return from Adoption Leave
Apply for, approve and record Parental leave
Apply for, approve and record special leave for domestic reasons
Special Leave and Absence
Apply for, approve and record Special Paid Leave
Apply for, approve and record Special Unpaid Leave
Report absence on official strike
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Employment References
Get a certificate of service
Get an employment reference
Continue a subscription after leaving the department